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What the Partner Monitoring Hub checks

Seven modules feed one partner file. Every value carries its source and the date it was retrieved. The free check covers identity and tax status; the score, litigation and daily monitoring come with a subscription.

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1. ANAF tax status, VAT and e-Invoice

At every check we query the ANAF web service for the company's registration status, VAT registration (including the start date and any ex-officio cancellation), VAT on collection, inactive taxpayer status, registration in the national e-Invoice system and the split VAT regime. Frequency: at query time; nightly for monitored partners.

2. Creditworthiness score A-E and suggested credit limit

From the annual balance sheet filed with ANAF we compute twenty indicators grouped in five categories: solvency, liquidity, profitability, size and dynamics, tax compliance. The result is a score from 0 to 100 mapped to classes A to E, with seven knock-out conditions (for example: company not active, VAT cancelled ex officio, negative equity, insolvency as debtor). The suggested credit limit is derived from turnover and equity, adjusted by class. The full methodology is published in Romanian.

3. Litigation and insolvency

Cases from the Romanian courts portal (portal.just.ro), with the procedural role of the company. Insolvency or bankruptcy proceedings where the company is the debtor block the score. Other roles (claimant, defendant, creditor) are informative. Frequency: daily for monitored partners.

Class B

Exemplu Transport SRL

CUI RO 12345674 J40/1234/2015 CAEN 4941

72/100 B moderate risk

Registry status (ONRC): Active
ANAF tax status: Active
VAT: VAT registered since 2015
VIES: Valid
e-Invoice: Registered
Suggested credit limit: RON 85,000
Court cases (portal.just.ro): 2 cases (claimant), 0 insolvency
Activity: Freight transport by road

Balance sheet 2025 - selected indicators
Indicator	Value	Context
Turnover	RON 4.2 m	+8 % vs previous year
Equity	RON 610 k	positive
Net result	RON 190 k	profit
Debt ratio	61 %	NACE 4941 median: 68 %
Current ratio	1.3	NACE median: 1.1
Days sales outstanding	54 days	NACE median: 62 days

Solvency: good
Liquidity: adequate
Profitability: average
Size and dynamics: growing
Tax compliance: no signals

4. Identity and registry status (ONRC)

Name, registered office, county, status (active, dissolved, struck off, and so on), authorised NACE codes, legal representatives and branches, from the Trade Register open data published on data.gov.ro. Frequency: monthly. Names of representatives are personal data and are shown to authenticated users only; they are never indexed by search engines.

5. Daily monitoring and digest

With a subscription, every partner in your list is re-checked each night against all sources. You receive a single email listing what changed: VAT cancelled, status changed, new balance sheet, class moved, new insolvency case. A "Check now" button refreshes a single partner on demand (cached for 24 hours). The plan sets the maximum number of monitored partners: 100, 500 or 2,000.

6. ERP import and difference report

Your partner list comes from a CSV/XLSX file, from the SmartBill API or from DBF files exported by legacy accounting systems. After import, a difference report shows where your records disagree with ANAF: wrong VAT status, changed name or address, inactive companies still marked as active suppliers.

7. Turkish companies

A trust file on three levels. Level 1, automatic: MERSIS identity, Trade Registry Gazette events (bankruptcy, concordat), GIB taxpayer status and e-Invoice registration, public debtor lists, KAP for listed companies, sanctions screening. Level 2: documents uploaded by the partner and validated. Level 3: a commercial report from an international provider, ordered on request. Turkish companies do not receive a 0-100 score because private balance sheets are not public in Turkey; the file states confidence levels instead. Personal identification numbers (TCKN) are never stored, in line with KVKK.

Detailed module pages exist in Romanian: ANAF, creditworthiness, litigation, ONRC, monitoring, ERP import, Turkey, plus methodology and data sources.

Frequently asked questions

Do you cover companies outside Romania and Turkey?

Not yet. The platform is built around Romanian official sources (ANAF, ONRC, VIES, courts portal) and, as a distinct module, Turkish public sources. VIES validation works for any EU VAT number, but the full file is available for Romanian companies only.

Is the score a guarantee that a company will pay?

No. The score summarises public financial and compliance data at a given date. It is an input to your own credit decision, not a substitute for it, and it does not constitute financial or legal advice.

Can I export the data?

Yes. Each partner file can be issued as a PDF report with your letterhead (from the Business plan) and the portfolio can be exported as CSV. The raw responses from ANAF are kept per check so you can audit what was retrieved and when.

Which ERP systems can I import from?

CSV and XLSX from any system (Start plan). SmartBill API connector and DBF (FoxPro) file import from the Business plan. Other connectors are quoted on request under the Enterprise plan.

Start with a free check, then decide.

The free lookup shows identity and tax status for any Romanian company. Accounts open soon; the pilot programme is prepaid and limited.

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